In your pivotal, rewarding role as Associate Program Manager, you will need to function well as a team player; you will provide support to two (2) colleagues also on this project. Most tasks will be divided between the three of you depending on your skillset, time, and position on the program. You should be organized, efficient, and detail oriented, and you should also be willing to work closely with a small team on projects. Additionally, you should possess excellent communication ( Bilingual English/Spanish ) and interpersonal skills and be able to think and function independently. You must be able to multi-task while remaining helpful and courteous. Excellent time management and planning skills are essential. Proficiency with MS Office programs and the ability to quickly learn new programs is a must. Proficiency with data management tools (e.g. REDCap), social media outlets (Facebook, Twitter, Messenger, Instagram, etc.) and website content management (WordPress) is preferred. Your expected responsibilities will include, but not be limited to:
Assisting with coordinating internal and external program activities which may include research and education minutes, events, seminars, and workshops.
Preparing informational materials and disseminating to appropriate audiences.
Coordinating facilities and ensuring logistics and materials are prepared for events and meetings.
Providing support for research activities, which may include data collection, database management, basic data analysis, and the preparation of charts, graphs, and tables.
Assisting communications staff and funder with web design and social media communications.
Possibly assisting with drafting portions of grant proposals and project documents
Facilitating input from participant partners nationwide for ongoing evaluation of program materials.
Tracking and assessing program impact including development of online surveys and evaluation reports.
Providing consistent communication and outreach to community members.
Performing other miscellaneous duties as assigned.
Provides support for the creation, coordination and execution of the program
Assists in budgetary management for the program(s).
The responsibilities listed are a general overview of the position and additional duties may be assigned.
PROGRAM MANAGEMENT: Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.
PEER LEADERSHIP: The ability to show leadership and influence people of equal rank in an effort to accomplish team goals. FINANCIAL PROCESSES: Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts. QUALITY MANAGEMENT: Developing a systematic process of checking to see whether a process or service is meeting specific requirements. NETWORKING: Build relationships through industry contacts, professional organizations and individuals. PROCESS IMPROVEMENT: Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
Organizational Impact: Delivers job responsibilities that impact own job area/team with some guidance.
Problem Solving/Complexity of work: Uses existing procedures, research and analysis to solve standard job-related problems that may require some judgment.
Breadth of Knowledge: Requires subject matter knowledge within a professional area to meet job requirements.
Team Interaction: Individually contributes to project/ work teams.
Develops Self and Others: Continuously improves own skills by identifying development opportunities.
Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles and develops relationships across areas.
Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner.
DELIVERING EXCELLENT SERVICES:
Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service.
Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns to supervisors in a timely manner.
Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support.
ENSURING HIGH QUALITY:
Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.
Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond.
Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department.
MANAGING RESOURCES EFFECTIVELY:
Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service.
Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources.
Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error.
Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.
Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action.
Adapts to Change: Embraces change by keeping an open mind to changing plans and incorporates change instructions into own area of work.
The Meharry-Vanderbilt Alliance develops and supports collaborative initiatives. It has provided opportunities for collaboration between Meharry Medical College and Vanderbilt University Medical Center, as well as collaboration with projects in the community. The elimination of health disparities is a major focus of Alliance projects. Dr. Consuelo H. Wilkins assumed the role of Executive Director on June 1, 2012 and leads the Alliance in expanding its community-engaged research initiatives while continuing to cultivate its existing programs. For more information, please visit https://www.vumc.org/meharry-vanderbilt/.
Bachelor's degree (or equivalent experience)
Bilingual (English and Spanish)
< 1 year of relevant experience
Ability to travel
Ability to work cohesively with a team, as well as think and function independently
Impeccable communication and interpersonal skills
Ability to multi-task while remaining helpful and courteous
Excellent time management and planning skills
Proficiency with MS Office Programs, along with ability to learn new programs as needed
Outgoing personality that takes initiative
Ability to take constructive criticism
Experience in the field of community engagement or working with community members who are not the traditional academic scientists
Proficiency with data management tools (e.g. REDCap), social media outlets (Facebook, Twitter, Messenger, Instagram, etc.), and website content management (WordPress).
This is a standard Monday – Friday position; you may work 7:30AM-4PM, 8AM-4:30PM, or 8:30AM-5:00PM.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
· US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center ), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
· Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.
· Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
· The Leapfrog Group: grade "A" in Hospital Safety Score
· National Institutes of Health: among the top 10 grant awardees for medical research in the US
· Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee
· Nashville Business Journal: Middle Tennessee's healthiest employer
· American Hospital Association: among the 100 "Most Wired" medical systems in the US
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As th...e largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.